Booking Embassy Appointment for Visa Submission in India and Nepal

For Bangladeshi citizens applying for visas to countries that don’t have an embassy in Bangladesh, nearby embassies in India or Nepal often handle these applications. Here’s a guide on how to book an embassy appointment in India or Nepal for submitting visa application forms and passports.

Step 1: Determine the Embassy Location

  1. India: New Delhi is home to many embassies for European countries, the United States, and other nations that may not have diplomatic missions in Bangladesh.
  2. Nepal: Kathmandu also has various embassies that might accept visa applications from Bangladeshi citizens. Check if the embassy of the desired country in Nepal accepts Bangladeshi applications.

Step 2: Visit the Embassy’s Official Website

Each embassy has its own requirements and booking system. Visit the official website of the embassy you plan to visit (in either India or Nepal) to review application requirements, fees, and the appointment booking system.

  1. Verify Requirements: Before booking, review the document checklist, visa fees, processing times, and any country-specific requirements.
  2. Appointment Availability: Look for an appointment booking link or section on the website to check available dates.

Step 3: Create an Online Profile (if Required)

Many embassies require applicants to create a profile or account on their visa application portal.

  1. Register with Personal Details: Provide accurate details, such as your full name, passport number, email address, and other information requested.
  2. Choose Appointment Type: Select the type of appointment you need, such as “Visa Application Submission” or “Document Submission.”

Step 4: Fill Out the Visa Application Form

Complete the visa application form online (if available) or download the form to fill it out manually.

  1. Complete All Sections: Ensure all fields are filled accurately. Missing or incorrect information may delay the process.
  2. Upload Documents (if Required): Some embassies may require you to upload supporting documents (e.g., passport copies, photographs) before the appointment.

Step 5: Book an Appointment

After filling out the visa application form, proceed to book the appointment date.

  1. Select Date and Time: Choose an available date and time slot that suits you. Appointments can fill up quickly, so consider booking as early as possible.
  2. Confirm Booking: Once you’ve selected a date, confirm the appointment. You should receive a confirmation message or email with the appointment details.

Step 6: Prepare Required Documents

In the days leading up to your appointment, gather all required documents for your visa application.

  1. Original Passport and Copies: Ensure your passport has sufficient validity and blank pages.
  2. Completed Visa Application Form: Have a printed, signed copy if it was filled out online.
  3. Supporting Documents: Depending on the visa type, this may include financial statements, travel itinerary, invitation letter, and proof of accommodation.
  4. Appointment Confirmation: Bring a printed copy of your appointment confirmation for verification.

Step 7: Attend the Appointment

On the day of your appointment, arrive early at the embassy with all required documents.

  1. Security Screening: Embassies have strict security protocols, so expect screening before entering.
  2. Submit Documents: Go to the designated counter to submit your application form, passport, and other documents.
  3. Pay Visa Fees: Some embassies may require payment at the time of submission. Check the payment methods accepted (cash, card, or demand draft).

Step 8: Track Your Application

After submitting your application, the embassy may provide tracking options.

  1. Online Tracking: Some embassies offer an online tracking system where you can monitor the progress of your application.
  2. Email or SMS Notifications: You may also receive updates via email or SMS, especially if you have registered your contact details.

Tips for a Smooth Appointment Booking

  • Book Early: Appointments can be in high demand, especially during peak travel seasons, so book as early as possible.
  • Have All Documents Ready: Ensure all forms and documents are complete and accurate before the appointment to avoid delays.
  • Check Embassy Holidays: Embassies observe their own and local holidays, so verify the schedule when planning your visit.
  • Confirm COVID-19 Regulations: Some embassies may have specific health protocols in place, so review these on their website before your appointment.

By following these steps, Bangladeshi citizens can book embassy appointments in India or Nepal efficiently, ensuring that their visa applications are processed smoothly.